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DEA: Managed by Bardwell Group and Authorized by DPSCD

DEAW: Managed by Bardwell Group and Authorized by Bay Mills Community College

Parent Support Group Meeting

 

David Ellis Academy Parent Support Group

David Ellis Academy Parent Support Group( DEA-PSG) of David Ellis Academy is a group of parents/ guardians, and administrators dedicated to providing quality programs addressing social and educational needs of students and parents/ guardians of David Ellis Academy; and providing interaction between home and school. In providing a cooperative support system DEA-PSG will encourage and coordinate the developmental formation of a wholesome Educational Community.

The purpose of the DEA-PSG is fivefold:

  • to function as a support group to the administration and faculty of David Ellis Academy
  • to foster a caring community of parents/guardians of David Ellis Academy Students
  • to strengthen parental involvement in all school programs
  • to promote the advancement of a quality education and the welfare of the students of David Ellis Academy
  • to build a better understanding and create a common interest between parents and faculty through open and constant communication

 

Members/Officers of the DEA-PSG will also serve as members of the DEA Title 1 Parent Committee, DEA School Improvement Team Parent Members and Leader in Me Parent Committee.

 

OFFICERS AND DUTIES:

  1. President. The President shall preside at all meetings of the DEA-PSG. The President shall appoint committees and chairpersons as becomes necessary. The President shall oversee and ensure that all events are carried out and shall oversee or chair one event. The President shall also oversee the announcements and updates for the PSG segment for the Academy’s webpage. This information must first be approved by the Principal. After approval, the information shall be given to the Bardwell Group Management Company by the President.
  2. Vice-President. In the absence of the President, the Vice-President shall perform the duties of the President. The Vice-President is responsible for the collection and archiving of the reports.
  3. Secretary. The Recording Secretary shall keep a written record of all meetings of the DEA-PSG. At each monthly meeting, the Recording Secretary shall keep a record of those members attending as well as presenting the minutes of the previous meeting. The Recording Secretary is responsible for the balloting of the nomination of officers. The Secretary is responsible for any written correspondence from the DEA-PSG to parents and principal. A copy of any correspondence shall be given to the school principal for approval and distribution.
  4. Treasurer. The Treasurer shall hold and disperse all funds as directed by the DEA-PSG and collect all money owed to the organization. The Treasurer shall record all funds separately and submit a Treasurer's Report at each monthly meeting to include approved expenditures (both allocated and to be dispersed). All disbursements shall be signed by the Treasurer, the President, with the approval of the Principal, or Accounting Administrator for any monetary amounts. All outstanding bills shall be presented to the DEA-PSG prior to payment. Expenditures must be approved prior to disbursement, using the Funding Request Form. Disbursements shall be made from an invoice or as a reimbursement with receipts. In the event of time sensitive disbursements, which must be made prior to the regular monthly meeting, tentative approval may be given by the principal via email, after approval to then be presented at the next regular monthly meeting.

The Sergeant at Arms. Under the direction of the presiding officers, Sergeant at Arms maintains order and decorum among the members and all persons present at a meeting.  He/She may act as doorkeeper and is responsible for admitting only eligible persons.  He/She acts as usher or directs the ushers and is generally responsible for the comfort and convenience of the assembly.  In some instances it is his/her duty to arrange the meeting equipment, such as chairs and tables. 

FUNDRAISERS/EVENTS:

  1. Each of the elected officers shall be asked (although not mandatory) by the president to oversee or chair or serve on one schoolwide event during the school year. The events may include, but are not limited to the following:
  • Thanksgiving Feast / Food Drive
  • Scholastic Book Fair Winter Bizarre
  • Christmas Families/Food Drive
  • Staff Appreciation Luncheon
  • Reading Awareness Month
  • Science Fair
  1. Each event must have a chairperson
  2. Each event's chairperson with the assistance of the co-chair, must balance event funds and submit funds to the Treasurer for verification. Each event's chairperson will submit a summary report to the Vice-President.
  3. The Vice-President is responsible for the distribution and collection of summary reports for each event.

NOMINATIONS:

  1. Nominations for officers shall be made at the April monthly meeting. A vote for officers shall be conducted at the May monthly meeting. Nominations will be sent home prior to the balloting.
  2. Vacancies in office shall be filled as soon as possible after the office becomes vacant. The President, at a regularly scheduled meeting, shall call for nominations from the floor for the vacant office.